Position: Finance and Administration Officer (BESSA)

Organization	Horn Relief, www.hornrelief.org
Position Title	Finance and Administration Officer –BESSA PROJECT
Position Location	Afmadow -  South Somali
Starting date	Immediate
Application deadline	18th June, 2010.  Horn Relief will conduct interviews on an on-going basis.
Vacancy contact	Please send applications to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it - Horn Relief will only respond to short-listed applicants.

 

ORGANIZATIONAL BACKGROUND

Horn Relief is an African led international organization that was established in 1991 in response to Somalia’s devastating humanitarian crisis and civil war. Since then, Horn Relief has grown from a small grassroots organization to one that is able to advocate for and leverage much-needed resources to its partner communities, and to build the capacity of up-coming grassroots groups in Somalia. Horn Relief has worked with Somali communities in four main areas to form a holistic approach to community development: natural resource management, human health, animal health, and leadership development.  In addition to these on-going areas of concern, Horn Relief has also implemented a range of emergency programs in the last several years, including cash-based programs, construction and rehabilitation of water facilities, and provision of water trucking.

POSITION SUMMARY

The Finance and Administraion Officer will be a full-time member of the Horn Relief staff, working with the team in Afmadow-South Somalia. His/her main responsibilities will be to oversee all aspects of the finance activities of the Project including preparing finance forecasts, handling payments, reporting on expenses and ensuring proper documentation and filing is observed. The Finance and Admin Officer will also be in charge for administrative issues at the field level.

PRIMARY RESPONSIBILITIES

Management of all financial aspects of the Horn Relief including:

• Provide Accounting support to Project Staff while assuring compliance with internal controls, donor regulations and budget restrictions.
• Check accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and report discrepancies to Finance Manager in Nairobi.
• Process and make payments as provided in the approved budget and ensure that proper authorization is obtained for all disbursements and proper financial documents are used.
• Prepare budget updates that compare monthly budgeted costs to actual costs and report to head office on a monthly basis together with updated cash forecast.
• Provide monthly reports to Nairobi on spending occurred at field level and send financial documents to head office.
• Maintain an efficient, proper and transparent financial filing system of all documents relating to finance.
• Ensure proper documentation for monthly payment of bills, contracts, rent and local salaries.
• Record accounting transactions including coding of payment vouchers before making payment.
• Assist in the preparation of monthly payroll and undertake monthly closing procedures including reconciliation of bank, staff salaries and staff advances.
• Data entry and processing in the Mission Template for onward  posting to Access Dimensions

• Assist with facilitation of internal and external audit procedures as required.
• If needed contribute towards program planning by developing budgets/providing cost estimations.
• Any other duties as required.

In addition, the Finance and Admin Officer will be in charge of all administrative related activities including:

• Maintaining of field personnel files, position control system and employees contracts
• Prepare and maintain payroll timesheets for national and international staff at field level
• Assist in maintaining all contracts at field level
• Maintaining compliance with local laws and legislations
• Ensure that the asset register is regularly updated.

QUALIFICATIONS

o    Committed to                            Horn Relief’s mission and vision.

o    Secondary Education with specialized certification in Accounting and Finance.

o    University Degree in Business or Public Administration desirable.

o    At least 4 years of relevant finance experience at the national or international level is required.

o    Ability to multi-task and effectively handle stressful situations.

o    Excellent verbal and written communication skills (fluency in English is required).

o    Strong interpersonal skills and ability to establish and maintain effective working relations with a team.

o    Proficiency in computer applications such as word processing, spreadsheets, power point, etc. 

o    Ability to live and work in an isolated area in conditions of limited comfort

APPLICATION PROCESS

Applications should be submitted by 18^th June, 2010. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No phone calls please. Horn Relief is an equal opportunity employer. Female applicants are encouraged to apply.

Each application package should include the following:

·         Cover letter with the applicant’s current contact information

·         Resume (including detailed work experience, education/degrees)

·         References (minimum of three, with complete contact information)

Applications not including all of the above information will not be reviewed.

All applications should be sent to Horn Relief at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it with the subject line: Finance and Admin Officer- BESSA